Subcontractor Bills

Pay for work done, not work claimed

Issue work orders from BOQ rates, record measurements on site, and check every subcontractor bill against what your engineers measured before it reaches accounts.

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Bill check - SB-0087, plaster

Item	Claimed	Measured	Diff	Status
Internal plaster 12 mm	1,240 sqm	1,186 sqm	-54	Over
External plaster 20 mm	620 sqm	620 sqm	0	Match
Ceiling plaster	410 sqm	402 sqm	-8	Check

Certified amount₹4,82,370

How Subcontractor Bills works

Subcontractor Bills, step by step

Each step shows the screen your team works in.

Step 01 Issue the work order

Issue the work order

Create work orders from BOQ items with agreed rates, scope, retention and terms. Changes are made through amendments, not side letters.

Items and rates from BOQ
Retention, advance and TDS terms
Amendments with history

Work order WO-0031

Item	Qty	Rate	Amount
Internal plaster 12 mm	4,920 sqm	₹165	₹8,11,800
External plaster 20 mm	2,140 sqm	₹210	₹4,49,400
Ceiling plaster	1,650 sqm	₹180	₹2,97,000

Order value₹15,58,200

Step 02 Measure on site

Measure on site

Engineers record measurements with location and photos. The subcontractor can see and agree measurements before billing.

Measurement book entries
Location and photo proof
Joint measurement sign-off

9:41

MeasurementWO-0031 - 2nd floor

Flat 201 internal312 sqm
Flat 202 internal298 sqm
Staircase64 sqm
Joint sign-offAgreed

Save measurement

Step 03 Check the bill

Check the bill

Bills are compared item by item with measurements and the work order balance. Differences are highlighted before anyone certifies.

Claimed versus measured
Work order balance check
Previous bill quantities carried

Cumulative check

Item	Ordered	Billed to date	Balance
Internal plaster	4,920	3,406	1,514
External plaster	2,140	1,240	900
Ceiling plaster	1,650	1,652	-2

Step 04 Certify and deduct

Certify and deduct

Retention, advance recovery, material issued, TDS and penalties are applied automatically. Accounts get a certified bill they can trust.

Retention and advance recovery
Material issued at agreed rates
TDS and GST applied

SB-0087 - deductions

Head	Amount
Gross certified	₹5,48,140
Retention 5%	-₹27,407
Advance recovery	-₹25,000
TDS 1%	-₹5,481
Material issued	-₹7,882

Net payable₹4,82,370

Capabilities

What else Subcontractor Bills handles

Built around how Indian sites actually run: offline phones, gangs and contractors, GST and running bills.

Rate contracts

Keep rate contracts per subcontractor and reuse them across projects.

Retention tracking

See retention held per subcontractor and release it on completion.

Material reconciliation

Free-issue material is reconciled against theoretical consumption.

Debit notes

Raise debit notes for rework, wastage or damage with photos attached.

Subcontractor ledger

Orders, bills, payments and balances per subcontractor.

Approval chain

Engineer, project manager and accounts sign off in order.

Connected modules

Works with the rest of the site

BOQ & EstimatesBills of quantities, rate analysis, estimates Labour MusterAttendance, wages and contractor gangs RA BillingRunning account bills to clients Site DiaryDaily progress, photos, weather, issues

Project complete

Run Subcontractor Bills on your next project.

Every bar green. Handed over on the date you promised.

Work orderWO-0001

Issued to: Your next project
Scope: All eight modules, including the Delay Predictor
Duration: 30 days
Users: Up to 10 from office and site
Card required: No
Rate: $0.00

Accepted by project manager

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